⏱️ Timesheets & Payroll Integration

Synalux v11.1 Elite bridges the gap between clinical work and financial compensation. By automatically generating timesheets from signed session notes, we eliminate manual entry errors, reduce fraud, and ensure your team is paid accurately and on time.

⚡ Auto-Generated from Clinical Notes

Stop chasing staff for their hours. Timesheets build themselves as the work is done.

• Sign-off Trigger: The moment a provider signs a clinical note, the session duration is instantly logged to their timesheet.
• Verification: Timestamps are captured from the provider’s device (Offline-First) ensuring accuracy even without Wi-Fi.
• Fraud Prevention: Sessions cannot be logged without a corresponding clinical record or appointment.

🚗 Tracking Non-Billable Time

Account for every minute of the work day, not just face-to-face time.

• Administrative Tasks: Log time for report writing, emails, and phone calls.
• Drive Time & Mileage: Integrated tracking for home-based providers (essential for ABA and Mobile Health).
• Training & Prep: Record hours for mandatory HIPAA training or clinic preparation.

🔄 Multi-Step Approval Workflows

Ensure data integrity with a professional supervisor review process.

• Staff Submission: Employees review and submit their weekly or bi-weekly blocks.
• Supervisor Audit: Clinical directors compare timesheets against clinical data in one view.
• Payroll Lock: Once approved, timesheets are locked to prevent unauthorized changes before export.

📤 Native Payroll Exports

Export your data directly to the industry’s most popular payroll providers.

• ADP & Gusto: One-click CSV or API export formatted exactly for your provider.
• Paycom Integration: Full support for multi-department and multi-state labor codes.
• Custom Templates: Create your own export format for local or specialized accounting software.

⚖️ Labor Compliance & PTO

Protect your practice from overtime surprises and labor disputes.

• Overtime Alerts: Automated warnings when a staff member approaches the 40-hour threshold.
• Mandatory Breaks: Tracking and alerts for state-mandated rest and meal periods.
• PTO Accrual: Real-time visibility for staff into their earned vacation and sick leave balances.

🔐 Security & Audit

• Immutable Logs: Every edit to a timesheet is logged with the reason and the author’s ID.
• Role-Based Access: Front-line staff can only see their own timesheets; managers see their department.
• Financial Audit Trail: 7-year retention of all payroll-related data for tax and legal compliance.